Tuesday October 6, 2020, 7:00pm
Mid America Freedom Band
Board Meeting Minutes
Tuesday October 6, 2020, 7:00pm
Virtual
Attendees: Erin Trampel, Christian Montes, Grace Diebolt, Nathan Brown, Ruth Robarge, Austin Rexroad, Alex Welch, Rameka Sahadeo; Staff: Ian Bradt, Jeanine Asay, Jessie Riggins, Lee Hartman; Members: Melisha Rucker;
Called to order at 7:05 pm.
Reports
Artistic Director, Lee
Missouri Arts Council (after some back and forth) Interim report has been filed (error in our favor). ArtsKC Final report (check should be in the box) and new Annual FY21 grant submitted. It was okay that we didn’t complete the ArtsKC project (the drag queen concerto). As soon as we get our MAC contract (physical copy mailed) we should invoice for maximum amount to ensure no governor withholdings.
Huge thanks to Christian for the herculean effort to put together the Lizzo video and to all the musicians who submitted. Looking forward to putting together the October concert.
Synch licenses: They are expensive. We can still perform and stream without a synch license we just can’t keep it up legally.
I need to draft a press release regarding the changes to the season. I thought I had but apparently not. Website will need to reflect these changes.
As soon as website is changed we can push social media for the concert.
Little interest in theory classes so I don’t think I’m going to do them. Thoughts?
Any update on MO 501c3?
Lee and Erin will work on updating the website tomorrow.
Board suggests reaching out to more non-playing members for the theory classes to gauge interest. Suggests also expanding it to the wider LGBA and community to try to get more interest. Ian will create a signup in flipcause. Topics will be released pre-signup.
Assistant Artistic Director, Jessie
The Commission Selection Committee met last night to review applications. After a generous donation from Lee the committee would like to move forward with commissioning three of the works in total, selecting composers David Berger, Jackie Myers, and Marcus Lewis. I’m excited for these new works, and the opportunity to continue the ensemble's growth.
Special thanks to committee members Lee Hartman, Tim Gillespie, Michael Sticken, and Daniel Vu for their work!
The approved composers will be contacted by Lee and a press release will be drafted.
Board Chair, Christian
I did a big update on our MO annual filing: I changed the registered agent, changed the address of the org from Matthew’s address to mine, and got all the Board updated on their site. The site still says submitted but not accepted and it’s been a month? Maybe they’re slow?
I am working on the tax exempt certificate. I had received a letter from MO that the way we sent in our past three years of records weren’t in the correct format so I’m getting some help. I’ve contacted the LGBT Chamber of Commerce to see if they can hook me up with an organization that can point us in the right direction.
Been a busy month especially with the video so I haven’t done much board things so I will play catch-up after this week.
Nothing to add.
Vice Chair, Austin
No report submitted.
Nothing to add.
Treasurer, Nathan
Financial documentation available upon request.
Flipcause information added/transferred.
Secretary, Erin
Minutes submitted October 1.
Added Austin to minutes. Next board meeting will be October 10 (2nd Tuesday) instead of on election night.
Business Operations, Ian
Flipcause is coming along nicely and seems to be working well. I have not heard any negative feedback from anyone one the tool. Our trial ends on October 23rd so we will need to make a decision before then whether to continue. As of today, there are only 3 people that I know of that have paid dues (in whole or partial) that havent done a membership agreement in Flipcause. Here are some updates:
Basics Statistics:
Records in the CRM: 1,227
Total Funds processed through Flipcause: $1,796.00
Season 18 Membership: $1,646.00
General Donations: $150.00
Total transactions fees paid by MAFB: $0.00
Estimated savings on fees: $80.82 (based on Flipcause calculation - 10/6/2020)
Open/Active Campaigns:
Donate Now (General Donations): https://www.flipcause.com/secure/cause_pdetails/OTE3NTM=
Widget integrated into the “Donate” page on MAFB’s website
Endowment Fund: https://www.flipcause.com/secure/cause_pdetails/OTE5MjI=
widget integrated into the “Donate” page on the MAFB’s website
Season 18 Membership: https://www.flipcause.com/secure/cause_pdetails/OTE4NTM=
Season 18 Membership (Monthly Payment): https://www.flipcause.com/secure/cause_pdetails/OTMyNDM=
This one is not publicly available.
Fundraise for the MAFB: https://www.flipcause.com/secure/cause_pdetails/OTI1Mzc=
This was built out so people could use this in place of Facebook fundraisers
It’s ready to go but I haven’t sent out any instructions on how to use it yet. That might want to wait until we decide if this is a long term solution for us.
Campaigns in Draft
#GivingTuesday: https://www.flipcause.com/secure/cause_pdetails/OTc4NDg=
They built this out for us automatically but we need to update with the content we want.
We can either provide them the content and they will update it or we can update it.
Content right now is from their template.
Song Sponsorship: https://www.flipcause.com/secure/cause_pdetails/OTE5MjQ=
Built out as an example of how to do song sponsorship in the tool
Season 19 Membership: https://www.flipcause.com/secure/cause_pdetails/OTI1Mzg=#!
This is actually a better way of doing membership versus what we built for Season 18
I didn't want to change Season 18 once we started it but went ahead and built this to be ready for Season 19
Season 18 Tickets: https://www.flipcause.com/secure/cause_pdetails/OTg0MTQ=
Although we’re not doing live concerts, I went ahead and built this out so we could see how it would work.
The Flipcause team is in the process of building out a couple of campaigns for us to use in November and December.
24 Hours of Gratitude
This will be built out as a donation campaign that we can link in the hourly Facebook posts for this fundraiser
12 Days of Christmas
This will be built out to be a donation campaign tied to the 12 days of Christmas activity
I’m having them set this up as a general donation campaign and as a peer-to-peer campaign.
This means that we can set up teams (such as sections) if we wanted to do a friendly competition to see who could raise the most. Donors could either give a general donation or give a donation credited to a specific team/section.
Lastly, a few articles from Flipcause that we might want to look at:
Tips for a Successful #GivingTuesday 2020: https://themodernnonprofit.com/tips-for-a-successful-givingtuesday-2020/
Social Media Strategy: https://themodernnonprofit.com/your-social-media-strategy/
Flipcause Blog: https://themodernnonprofit.com/
Ian doesn’t think that there’s a direct integration for Twitch fundraising, but it may be able to be done in code..
Mighty Mo, Joe
No report submitted.
Not attending meeting. There will not be virtual rehearsals for Mighty Mo in the foreseeable future.
Kelly, Social Director
Not attending meeting.
Jeanine, Librarian
Nothing to report.
No additions.
Webmaster, Erin
Flipcause information added to website.
No additions.
Committee Reports
Fundraising, Rameka
Chipotle Fundraiser Confirmed!
Date: Nov. 16, 2020
Time: 5:00pm-9:00pm
Location: 501 W 75th St, Kansas City, MO 64114 (75th & Wornall)
We have to have at least $150 in sales to receive the percentage.
Marketing, Grace
No report submitted.
Lee and Grace will discuss the upcoming concerts.
Membership, Alex
No report submitted.
The committee will discuss potential membership activities to keep members who aren’t playing socially involved.
Old Business
No old business
New Business
Rough plan of the October Concert
Based on northland pride event
Streamed on Twitch
Would require 2 runners and moderates
Have talking breaks to tell viewers what we’re up to and how they can join/help
Open with Rocketship!
Show membership spotlight videos.
Erin will make graphics of the logo for the videos
Christian will edit together videos
Could be one video or live mixed with pre-recorded videos.
The concert is on October 25. Test run would be on the 24th. All content must be submitted by Midnight on the 20th.
Will try to get embedded donations via flipcause.
12 Days of Christmas Fundraiser/Concert
December 1 is giving Tuesday, and will be the first day of the campaign
There will be 12 small ensembles that each have one carrol that they play
This won’t take much rehearsal time
There are a couple rehearsed larged pieces Lee would also like to do
Board would like to see how the October concert goes before they finalize the plan for the December performance(s).
We have a $500 match for giving Tuesday.
Amazon Smile needs to be pushed out around Prime day.
The board is interested in pumpkin the pumpkin carving event, Alex will work on the details.
