Tuesday November 6th, 7:30pm

Attendees: Christian Montes, Nick McWilliams, Debbie Farrell, Joy Hope, Shelley Alexander,JJ Pearse, Lisa Klokenga; Staff: Erin Trampel, Lee Hartman, Bailee Young, ; Members: Chris Eckert, Adrienne Hixson, Sarah Howells, Joshua Davis

Called to order at 7:35 pm. 

Committee Reports 

Fundraising, Rameka

I want to briefly discuss who gets listed on the programs for the sponsor levels (what rule are we following, based on yearly donations?)

We are working on a holiday fundraising campaign that will launch on Giving Tuesday and run through the holidays. The concept is to create a short TikTok-style video that is a spoof on the ASPCA (sad) and an infomercial to advertise our Sponsor-A-Musician over the holidays.  

This is a very rough draft of the sponsor levels with the general idea of the video components. We would create a flipcause site with cute photos and places to donate/pay for your level in conjunction with a video we would push out.

If Joy is willing, I will need her help to execute this.

I am really trying to come up with a suncatcher, prism, or ornament for the holiday concert merchandise. If I can’t pull this off, I’m going to work on socks.  

Ian pulls the list from Flipcause, Rameka will talk to Ian about who should land where in the new program.

Marketing, Joy

Joy will reach out to KCUR to check on radio ads for Classical KC (since they are not answering emails).

Membership, Nick

Full report available upon request.

Horn section spotlight went out in October

Working on saxophone section spotlight for November

Next Book Club meeting Weds 04Dec2024 7p Plaza Library

Cookie Exchange rehearsal date?

Ian updated mailchimp tags for Season 22

Cookie Exchange will be Dec 5th.

Performance Opportunities, Steven

Are we moving forward with December 19th at Northgate?

Yes, moving forward with the 12/19 Northgate

Reports

Secretary, Steven

Nothing to report. 

Joy’s proxy was Christian, it needs to be updated in the notes.  After the update, the minutes will be approved.

Artistic Director, Lee

Fall concert went great and we had a robust crowd! Received a $4,000.00 grant from the Metzler Cophaken Initiative for use of the Folly in the spring
Time for dates for next season. I’m thinking we just be at the Gem for ease of use, we fit, and we sound the best there.

Potential Dates for Season 23

October 11, 12, 18, 19 - 18 or 19 preferred

December 13, 14

March 14 15 21 22 (14 or 15 preferred)
May 16 17

Close to $30K in grant money this year!  

Assistant Artistic Director, Jessie

We are working on a small combo to send out on in the community (drum/bass/sax).  Jessie will look into SAI grant to purchase some Real Books.  We do want to discuss payment for players - if we will be receiving payment, we should compensate players for the time.

Board Chair, Christian

Still working on getting an accountant. Ian sent me a contact to follow up and I finally got a response from KCVAA. They are due at the end of November but if I don’t get someone lined up by next week we will file for an extension. 

Treasurer, Lisa

Report available upon request.

Executive Director, Ian

Nothing to report.

Librarian, Jeanine

Nothing to report.

Webmaster, Erin

Website banner updated.

Old Business

Decide who will be responsible for contacting season ticket holders at the November board meeting.

Christian will take this on and connect with Ian.

New Business

Executive Session plus Staff - Requested by Lee

Holiday concert front of house decor. 

I think we need to put together a committee to jazz up the place since we are going to be there for 2 days.  Kelly and Cale are willing to design, etc., but we need people to help set/tear down.

Pride Bands Annual Meeting, this Saturday.  Bailee will be responsible for organizing the decor group.  Rameka will work with Jessie, Shelley, and Sarah to set up cookies and beverages for a small concert cookie reception. 

Election Committee

Debbie will chair the election committee and Shelley will support her.

Debbie brought up a potential partnership with the KC Indian Center.  She heard them speak at their church and had a lot of LGBT themes (2 spirit).  Lee mentioned considering a Native American themed concert with the 250 anniversary.  Debbie will stay in contact for future opportunities.

Meeting adjourned movement 8:17pm