Tuesday, August 6th, 7:30pm
Attendees: Joy Hope, Rameka Jennings, J.J. Pearse, Nick McWilliams, Debbie Farrell, Shelly Alexander, Lisa Klockenga, Christian Montes; Staff: Erin Trampel, Jeanine Asay, Ian Bradt, Jessie Davis, Lee Hartman
Acting Proxy: Rameka proxy for Steven, Joy will take notes
Called to order at 7:33 pm.
Approve for minutes for June Minutes ‘24 + July Minutes ‘24
Debbie motioned to approve
Rameka seconded
Committee Reports
Fundraising, Rameka
Thank you to everyone who supported rockstar bingo at Gaels! We raised $534 ($254 from bingo players/$280 raffle ticket sales)!
Apologies in advance for not having website sponsorship stuff ready for Erin, yet. I will make it a priority to get it finalized and over by the end of the month.
We will reconvene with fundraising committee meetings in September.
Marketing, Joy
Nothing to report at this time
Membership, Nick
Membership meeting held 29Jul2024 - MInutes linked here
Season Kickoff Cookout held 04Aug2024
ASK FOR BOARD - Review MAFB Participant Handbook by Wednesday Aug 7th so we can finalize and have ready to distribute for first or second rehearsal
First Rehearsal Reminders
Rose/Kat will be distributing name tags at entrance (name/instrument/pronouns if desired)
As discussed at the board retreat - plan on having section get together over break
Book Club meetup/kick off - Wednesday Aug 21st at 7pm - Plaza Library
Ideas for upcoming events
Rocky Horror Picture Show @ Screenland Armour (Sat Aug 17th)
First Fridays meet up
Kansas City Latin Jazz Orchestra @ SarKoPar Trails Park (Sun Sep 15th)
Plaza Art Fair meet up (Weekend of Sep 20th)
Section Spotlights to begin in September with double reeds
Section Leaders confirmation
Chamber ensemble and MMJO feedback - official response strategy
Self-led, does this align with MAFB’s mission? Front porch concerts (porchfest?)
Mailchimp - Confirmation of which Tag to use for new season members and timing
Performance Opportunities, Steven
Ashton asked who to reach out to for performance opportunities
No reports to give
Reports
Secretary, Steven
No report given
Artistic Director, Lee
Very ready for rehearsals to start this week! Thanks to everyone for their work in leading up to the season.
The Julia Perry Symphony arrived today and as anticipated it’s a mess so I’ll be cleaning it up before we read it. Gotta love rentals.
let's work on getting the season postcard out soon.
Folly Metzler’s grant was announced as is ArtsKC which we’ll be applying for. Received $21,750 from the Missouri Arts Council. This is lower than anticipated due to our high score but we’ll manage as this is the largest grant we’ve ever received.
We’ll owe the KC Public Library the remainder of our balance $1,595.00 before August 21 https://kclibrary.org/pay-fees.
Assistant Artistic Director, Jessie
SO very excited to kick things off this week! Thanks to the librarian team for getting things ready for us.
Additional performances:
Wednesday, September 18 7:07 pm Front Porch Concerts with Second Presbyterian Church
Friday, September 27 6:00 pm Jazz in the Valley Fundraiser for MCC-Penn Valley
Dance Band Books - as the group gets more and more requests for performances (2 upcoming this September), I’d like to spend some of the Duncan gift to purchase materials for a “Dance Band Book”. These will be 3 ring binders stored in the church of charts that either are in our repertoire regularly or can easily be pulled together in a rehearsal or two. A lot of this can be built using existing charts in our library, and can continue to be built out each season. Charts will include standards, funk/fusion, and pop so we have a wide variety of offerings. This “Dance Band Book” will also allow for easy subs should we have a player not able to attend a performance, as the music will be less difficult than the season music.
REQUEST: I’d like to request the board approve $500 of the Duncan donation to be used for building the Dance Band Books. $250 for supplies, $250 for additional music purchases.
if approved tonight, can I send you my Office Depot order and have you purchase with the band card for me to pick up in Merriam, KS?
Jazz Fronts: Deciding between two styles, linked below for those who are curious. Waiting on estimates from both to move forward with a decision, although my preference would be the nicer looking embroidered ones.
https://www.musicstandbanners.co.uk/
https://styleplusband.com/products/music-stand-banner
Do we have a high res version of the jazz logo with the Mighty Mo Jazz Orchestra name? Or just the trumpet image? I think all black with a white logo will look slick (and be easier to keep looking clean…).
Board Chair, J.J.
Many millions of thank yous for an excellent Rockstar Bingo and pre-season cookout!
Ask for Board - Please review the below!
Show-Me Pride Ensembles Production Coordinator Job Description
Will get posting written up and sent out
Vice Chair, Christian
Did not hear back from KCVL&A. I will send another email tonight and see if I can call them on Friday.
Lisa, JJ, lets get together and do the Mo business filing before the 23rd of August.
Treasurer, Lisa
Report available upon request.
Executive Director, Ian
Dues and participation agreement live
Staff contracts need rewritten, will get finished and sent out
Need to pay the church for this season
Librarian, Jeanine
Music scanning in progress.
Webmaster, Erin
Season participation/dues link updated on website
Nick asked about bari sax campaign on website
Old Business
No old business
New Business
Discussion Topic
Google Drive Access Management (Nick Mc.)
Dance Band Books - approval for $500 of the Duncan funds to build this
Would that be band property?
Where are they stored?
Check out sheet for folks to take home
Would like them to be stored in church
Put MAFB property labels on them
Joy motions
Nick seconded
Motion passes
Meeting adjourned at 8:26pm
