Tuesday January 14th, 7:30pm
Attendees: Joy, J.J., Nick, Christian, Shelly, Rameka, Lisa, ; Staff: Ian, Bailee, Jeanine, Lee, Erin; Members: adsf
Acting Proxy: J.J. for Steven
Called to order at 7:35 pm.
Committee Reports
Fundraising, Rameka
Thank you for supporting the winter merch and fundraiser! We will definitely bring back the ornaments next season. I am working on figuring out what the next campaign/merch item will be. Feel free to make suggestions.
- pulling down active campaigns from Flipcause (Ian handled)
- Bari sax campaign - keep for the remainder of the season
Marketing, Joy
Nothing to report at this time
Membership, Nick
Full report available upon request.
Membership retention follow up
Developing list of questions for members who did not return this season
membership@freedomband.com email request
How do we ensure players are able to shift parts/solo equity etc - communication with section leaders
Next book club W Jan 29th at Nick’s house (3541 Genessee St.)
Section Spotlight - Trumpets for January 2025
Chili cookoff - at annual meeting
Save the date for end of season part Thursday May 8th at Gael’s
Potential game night in Feb? - Shelly! - Book building across from St. Andrew’s - Church Calendar
Book game night for Palm/Maundy Thursday? - April 10th?
Performance Opportunities, Steven
Nothing to report
Reports
Secretary, Steven
Not attending meeting.
Artistic Director, Lee
Looking forward to rehearsals for the spring starting even with the delayed because of the snow. In bittersweet news, I got the job in Maine and will be moving at the end of January to start in February. I’ll be announcing this to the band at rehearsal. Please keep it under wraps until then. I’d like to come back to conduct the timpani concerto on the May concert. I have talked with Abbie Brown about serving as guest conductor for the Galbraith and Giroux. She is amenable but would like to be paid (and she should); it’s also her dissertation semester, so I’d suggest just having her conduct the concert band and that’s it. I will have the NTDF, ArtsKC, and MAC grants done but should work with others on the ArtsKC and MAC ones so someone can see the process (it’s fairly simple, just time consuming).
Option for new Artistic Director Search
Recommend posing these at the Annual Meeting
Option 1 - I can program the season and you invite candidates to conduct either
One candidate per concert
Multiple candidates on first concert
Option 2 - I program about half the music for the concert and the candidates pick an additional piece
Option 3 - Let the candidates program the whole concert
Option 4 - Band Committee programs the concert
Board motions / votes to approve bringing Abbie Brown in for the Spring concert cycle - 1/30/25 with a compensation rate of $500 / month.
Pride / Pep band - we’ll work internally to head these performances
Assistant Artistic Director, Jessie
Looking forward to the show on Feb 21st! Bailey I will send an email soon with details and needs :) Otherwise let’s all help get the word out, these great players deserve a great crowd! Free jazz, free booze, free snacks. ;)
Let’s get the word out as able!
Board Chair, Christian.
Annual meeting possible dates: February 20th
Treasurer, Lisa
Full report available upon request.
My apologies for the inaccurate totals for deposits. There are a couple checks from the concert that I was unable to deposit and then forgot about them. I will get those deposited ASAP to reflect accurate bank totals.
Tax letters - Ian will double check Quickbooks / Flipcause / Mailchimp
1099s - end of January
Executive Director, Ian
Happy to participate in securing incoming artistic director
Librarian, Jeanine
ASCAP report for 2024 submitted and approved.
Webmaster, Erin
Website currently advertising for the February concert.
Production Coordinator, Bailee
Just put this here, not sure if section needs to be elsewhere
Working on google sheet for future volunteers to sign up for specific roles and concerts
signupgenius.com - free to use
Please include procuring folx for merch, ty!
Working on blueprints for new stand racks, needing to take measurements at church in February
Ian sending the big road case measurements
Donna Miller Brown - hired by Gem to manage events - looking ahead to venues for next season
Dates for next season? Check December minutes
Old Business
No old business.
New Business
Grant support - leveraging membership
NTDF due January 17
ArtsKC due January 22
System for Award/SAM.gov renewal - 06Feb2025
Off year Missouri Arts Council application due 24Feb2025
St. Patrick’s Day Parade application - due 15Mar2025
Outreach committee point of contact
Facebook Usage (Erin)
Facebook recently announced that they’re going to treat moderation more like Twitter does now, and ‘change their culture’ so we may want to consider moving anything we can off of the application, such as our board chat and the membership forum.
[for reference]
Some Replacement Options
Discord (free, we have one set up that we never used)
Winner, will test out going forward
Google Chat (we might already pay for this)
Signal (free, nonprofit chat app - link)
Heylo (the level we need would be free, has more options for organizing events - link)
Meeting adjourned at 9:07pm
