Tuesday February 11th, 7:30pm

Virtual

Attendees: Christian Montes, Joy Hope, Rameka Jennings, Shelly Alexander, Debbie Farrell, JJ Pearse, Lisa Klockenga; Staff: Erin Trampel, Bailee Young, Jeanine Asay, ian Bradt, Jessie Davis; Members: adsf

Acting Proxy: N/A

Called to order at 7:30 pm. 

Committee Reports 

Fundraising, Rameka

I’m working on a merch/fundraising idea for the general public.  I want to create a series of messages that can be applied to merch that pushes our brand but inclusivity.  I want to create our own version of “you are safe with me” but MAFB-centric.  I’m playing with this idea, but I have several more in the pipeline.

Ideally, I’d love to link a POD shop or use something like that to get a wider reach without having to pre-order and hold on to inventory.  That way, people can choose a water bottle, hat, t-shirt, etc.  This can also apply to our general logoed apparel.

Open up design for band support or suggestions for design and/or designers.  Employ campaigns for exclusive designs.

Marketing, Joy

Jessie is working on MMJO socials for the upcoming concerts.  What is the plan/budget for the upcoming marketing initiatives relative to MAFB/MMJO?

Membership, Nick

Did not attend meeting.

Performance Opportunities, Steven

Color Guard is starting this week. We'll meet on Thursdays at 7:30 to prep for the parade. 

Did not attend meeting.

Reports

Secretary, Steven

Christian will reach out to Steven to discuss the next steps.

Artistic Director, Lee

Did not attend the meeting.

Assistant Artistic Director, Jessie

Social posts and email blasts scheduled promoting the upcoming MMJO concert. 

Production Coordinator, Bailee 

Have been working with Jessie, Christian, and Grace on the upcoming MMJO concert. Christian will purchase snacks and beverages from Costco mid next week. Grace and Henry will run refreshments. Bailee will keep guest count for grant purposes and circulate for support as needed. Ian will do sound equipment. All calls for volunteers will go out early next week on facebook and discord for assistance setting up for the concert at 5:30p.m. at church. 

Stand rack renovation plans will be finalized and presented with a budget at the March meeting. Bailee’s spring break is March 17 - 21 so if plans are approved at the March meeting, new racks could be finished by the end of March!

JJ gave Bailee church FOB. 

Need to find time to meet with Ian and Lee (virtually) to go over grant deadlines and expectations. 

Erin will set up a discord channel for volunteers.   All key FOBs need to be registered with Ian/Church.  Please do not exchange them.

Board Chair, Christian

I have a skeleton agenda that you can view here - Annual Meeting ‘25

Please give it a look and put in some on what you’d like to speak about and we will finalize it next weekend over email. Feel free to remove or add sections.

Board and Committee reports due in the agenda by Saturday, February 15 by 5:00pm CST.

Vice Chair, Vacant

No report submitted.

Treasurer, Lisa

Report available upon request.

Executive Director, Ian

We need to consider the options for contracting (Lee) in the future and what we will do with the new artistic director.  Please provide your feedback to Ian’s email (Lee’s Contract MOD). Response deadline due to Ian by Friday, February 14th. Additionally, we should consider reducing storage inventory and selling options. 

We need to transition accounts from Lee to the band (grants, etc.)  Baillee needs guidance on what needs to be done before leading grant efforts.

Librarian, Jeanine

Nothing to report.

Webmaster, Erin

Nothing to report.

Old Business

No old business

New Business

Discord

Discord User Guide - We need to continue pushing Discord to membership to gain adoption.  I especially do not want to lose communication with membership.  I am working on a users guide that we can share with membership with a kind of tour of how it works.  I need some more time, but should be able to share something this week.  I will need help editing, to make sure I captured everything.  I also think we should do some sort of incentive to get people to sign up.  

Erin has been acting as moderator, and can continue taking this responsibility.  We need to discuss who can see the messages in the section channels; we want to create comfort without feeling like big brother is watching.  Only Admin will have access to the section channel.

Call for Composers

Joy has had two queer composers reach out with interest to write for the band.  We will be sending out a call for composers, but we need to consider our timeline with the new AD search.

St Patrick's Day Parade

Our host has requested help setting up and cooking this year as she and her partner can no longer handle the work load themselves due to their health. 

Christian will discuss with Kathy what the framework is possible.  We can’t assume business as usual and need to level set with the band.  We will need to crowd-source from the band what we can do to support Kathy (cleaning, prep, etc).

Election Committee

Christian’s ask is for help on the committee.  Shelly and Debbie have volunteered to be on the election committee.  Erin has volunteered to help be on the election committee.

Rameka moves to suspend Section 7.01 of the bylaws concerning the timeline for the appointment of the Election Committee and member notification. Joy seconded. Accepted and approved.

Marching Band Director

Greg has volunteered to take the lead on the spirit band.  Christian is proposing to the board to accept Greg as the Spirit Band Director and is suggesting compensation.  Lisa will pull what remains in the budget (left over from Lee), and we will reconvene on this subject.  If selected, Christian will lay out the role's responsibilities and expectations.  

Meeting adjourned at 8:37pm.